Virtual Assistant - Purchasing

Remote

Contracted

Experienced

Job Summary:

In this role, you will be responsible for managing purchase orders (PO’s) and delivery schedules to ensure timely fulfillment within a one-month window. You will review, confirm, and update POs for accuracy, coordinate with suppliers and internal teams, and proactively address any delays to maintain smooth operations.

Supervisory Responsibilities:

Duties/Responsibilities:

Manage purchase orders (POs) and ensure deliveries are scheduled within the designated timeframe.
Review POs for accuracy, confirm details with suppliers, and update as necessary.
Communicate with internal teams and external warehouses regarding the status of POs.
Escalate any delays or issues to ensure timely resolution.
Establish and maintain a structured daily, weekly, and monthly cadence to support an efficient month-end close process.

Education and Experience:

Bachelor’s degree in business, Supply Chain Management, or a related field preferred.
2+ years of experience in procurement, purchasing, or supply chain operations.
Experience working with suppliers and logistics partners is a plus.

Required Skills/Abilities:

Strong attention to detail and accuracy in reviewing purchase orders.
Excellent organizational and time management skills to handle multiple POs and deadlines.
Effective communication and collaboration skills to work with suppliers, warehouses, and internal teams.
Ability to proactively identify and resolve issues related to PO processing and delivery schedules.

This is a remote position.

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Virtual Assistant - Purchasing

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